How to install Free Accounting Software

This video demonstrates how to install Free Accounting Software on Windows 10.

The download link is here: FAS3Desktop.jar but make sure you install java first, see below instructions.

The steps to installing and setting up your "MyBusiness.fas" file

The above video demonstrates a Windows 10 fresh install. Here is some additional detail on the steps and some useful tips. Note that many of the screens may have changed slightly since the video was recorded as there are always updates going on.

It's worthwhile to spend a little bit of time to set this up and understand what is going on, as it's what keeps your data secure and accessible to you.

1. Install Java

Free Accounting Software is written in Java. So you need Java installed to use Free Accounting Software. Most computers would already have Java installed as it's an extremely popular software. However, you should check that you have it installed as if you try to open the Free Accounting Software ".jar" file without Java installed then it messes up the file association for ".jar" and it can be tricky to fix it.

You can install java from here:  https://java.com/en/download/

The recommended java version to use is version 8.

Mac users have advised that you need to install the JDK version of Java for it to work on the Mac. Which can be downloaded from here: https://www.oracle.com/technetwork/java/javase/downloads/jdk8-downloads-2133151.html

2. Download Free Accounting Software, "FAS3Desktop.jar"

The download file is called "FAS3Desktop.jar". It's the third major version of Free Accounting Software and it's a desktop software so hence the file name: "FAS3Desktop.jar".

The download link is here: FAS3Desktop.jar

Save it somewhere that you can find it later, then start it by double clicking on it. Note that this is the actual software so you can just click the Skip install and just use it. However, it's best to install it as it will try to automatically update itself when it detects a new version and this will be more convenient if it is installed.

3. Install

If the software detects that it is being run from a location that is not the default location it prompts to install. Which is basically just copying itself into the default location and putting a shortcut on your desktop.

Once the software installs it restarts itself from the default location.

4. Your FAS identity file

Free Accounting Software (FAS) is a highly secure software. I encrypts your business file so that only authorised users can access it. To do this it needs a digital certificate which is stored in your FAS identity file. Therefore you first step is to create the FAS identity (not the business file).

Whilst this level of security is probably more than you need when the business file is stored on your computer, often the business file does not just stay on your computer with it being sent to your accountant or bookkeeper or even sent to another computer for your own access. The encryption makes it possible to send the data in a secure way.

Security is only becoming a bigger and bigger issue and as a business owner you need to protect not just your own data but that of your employees as well.

Tip: Once you have created your FAS identity file close the software and restart it. This ensures that you can successfully unlock your FAS identity file, which you will need to do on subsequent logins.

Warning: You need 2 things to access your business file. Your password AND your FAS identity file. If you forget your password or lose the FAS identity file you will not be able to access your business data. It's as far as we know an unbreakable security that keeps bad guys and those that lose their login credentials out.

5. Create your "MyBusiness.fas" file

At this point you can create your business file. The default name is "MyBusiness.fas".

You can create as many business files as you like. So you will end up with one FAS identity file and one or more business files.

Congratulations you have now set up Free Accounting Software.